Students Online in Public Schools

Our school provides access to Department of Education online services. These enhance the contemporary learning opportunities available to students and the range of teaching tools available to staff to deliver the Western Australian Curriculum. Online educational resources and cloud-based storage are used by teachers across Western Australia to improve student learning outcomes. Our staff make decisions about the best technology to meet the needs of our students.

 The below online resources have been assessed by the Department of Education in accordance with Procedures section 3.4 of the Students Online in Public Schools Policy

Please take the time to read through the Privacy Policy and Terms & Conditions of the following software and provide consent for you children.


Medium/Explict Conesent Required:

Canva
Website: https://www.canva.com/education/
Category: Teaching and Learning
Information provided:Staff/teacher: name, email, Student: name, email, work/content, photos or videos, Other data: school
How the information is used: Creative design and presentation tools.
Where the information is stored: Outside Australia
Terms of Use: https://about.canva.com/terms-of-use/


Low/Bundled Consent Required:

Adobe Creative Cloud
Website: https://www.adobe.com/au/creativecloud/buy/education.html
Category: Teaching and Learning.
Information provided: Staff/teacher: name and email Student: name and email, Parent: name and Contact information.
How the information is used: Includes Creative Cloud “All Apps” Education K-12 2020.
Where the information is stored: Outside Australia.
Terms of Use: https://www.adobe.com/au/privacy/policy.html
Privacy Policy: https://www.adobe.com/au/legal/terms.html 

Education Perfect
Website: https://www.‌educationperfect.com
Category: Teaching and learning references and resources.
Information provided: Student name, student email, school, phone number, class details, school year, student work, grades or performance and videos.
How the information is used: Enables students to access an online learning and assessment platform with differentiated learning experiences.  There is the option to enrol in World Series competitions against other students.
Where the information is stored: Within Australia.
Terms of Use: https://www.educationperfect.com/wp-content/uploads/‌2019/01/education_perfect_-_standard_terms_and_‌conditions_2018-07-26.pdf
Privacy Policy: https://www.educationperfect.com/wp-content/uploads/‌2019/01/education_perfect_-_terms_of_use_2018-07-26.pdf
Date of Assessment: https://www.educationperfect.com/wp-content/uploads/‌2019/01/education_perfect_-_privacy_policy_2018-08-13.pdf 

Grok Learning
Website: https://groklearning.com/
Category: Teaching and Learning.
Information provided: Staff/teacher: name, email and other data 
Student: name, email, gender and other data.
How the information is used: Online programming platform.
Where the information is stored: Within Australia
Terms of Use: https://groklearning.com/policies/terms/
Privacy Policy: https://groklearning.com/policies/privacy/ & https://groklearning.com/policies/security/ 

Jamf School
Website: https://www.jamf.com/products/jamf-school/
Category: Apple mobile device Management.
Information provided: Staff/teacher: name, email and personal information
Student: name and email.
How the information is used: Apple Mobile Device Management.
Where the information is stored: Outside Australia.
Terms of Use: https://www.jamf.com/privacy/
Privacy Policy: https://www.jamf.com/terms-of-use/ 

PAT Acer
Website: https://www.acer.org/au/pat
Category: Assessment and Testing.
Information provided: Staff/teacher: name, email, Student: name, date of birth, work/content, gender, grades or performance data, other data Parent: name, contact information.
How the information is used: Tests to provide objective, norm-referenced information about students’ skills and understandings in a range of key areas.
Where the information is stored: Within Australia.
Terms of Use: https://www.acer.org/privacy
Privacy Policy: https://www.acer.org/online-terms-of-use 

Book Creator
Website: https://bookcreator.com/
Category: Teaching and Learning.
Information provided: Staff/teacher: name and email Student: name, email, work/content, photos or videos and other data.
How the information is used: Tool used for creating digital books.
Where the information is stored: Outside Australia.
Terms of Use: https://bookcreator.com/terms-of-service/
Privacy Policy: https://bookcreator.com/pp-row/ 

Smiling Minds
Website: https://www.‌smilingmind.com.au
Category: Mental Health.
Information provided: Student name, student email, date of birth, school, class details, school year, behaviour and gender.
How the information is used: This is a mindfulness meditation to assist in good mental health practices.
Where the information is stored: Within Australia.
Terms of Use: https://www.smilingmind.com.au/privacy-policy
Privacy Policy: https://www.smilingmind.com.au/collection-notice 

Manga High
Website: https://www.mangahigh.com/en-au/
Category: Teaching and Learning.
Information provided: Staff/teacher: name, email, Student: name, email, student work.
Other data: school, class details, school year, student username
How the information is used: Game-based learning resource designed to help educators teach maths and coding.
Where the information is stored: Outside Australia.
Terms of Use: https://app.mangahigh.com/en-au/about/termsandconditions
Privacy Policy: https://app.mangahigh.com/en-au/about/termsandconditions#privacy-policy


DoE compliant software we use requiring only notification:
Consent is not required for these online resources as student data is not used beyond this company and no data is stored outside of Australia.

Compass Education
Website: https://www.compass.education
Category: School Management Software
Where the information is stored: Within Australia

Terms of Use: https://sites.google.com/a/jdlf.com.au/policies/policies 
Privacy Policy: https://sites.google.com/a/jdlf.com.au/policies/privacy

Functional Solutions – Smart Suite
Website: https://www.functionalsolutions.com.au/SmartSuite
Category: References & Resources
Where the information is stored: Within Australia

Terms of Use: https://www.functionalsolutions.com.au/TsandCs

Functional Solutions – TV4Education
Website: https://www.functionalsolutions.com.au/TV4Education
Category: References & Resources
Where the information is stored: Within Australia

Terms of Use: https://www.functionalsolutions.com.au/TsandCs

PaperCut
Website: https://papercut.com
Category: Price Management
Where the information is stored: Within Australia

Terms of Use: https://views.papercut.com/terms-of-service/
Privacy Policy: https://www.papercut.com/privacy-policy/

Passtab
Website: https://passtab.com
Category: Visitor and student management system
Where the information is stored: Within Australia

Privacy Policy: https://passtab.com/privacy.html

Stile Education
Website:
https://stileeducation.com/
Category: References & Resources
Where the information is stored: Within Australia

Terms of Use: https://stileeducation.com/security
Privacy Policy: https://stileeducation.com/privacy

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